Senior Administrator

To provide full administrative support for the Chief Executive's Office.

Your new company
The Chief Executive's Office provides support for the Chief Executive, including the management of key Board and Executive meetings, and maintaining positive relationships with key stakeholders and funders. The Office develops and monitors the organisations business plan and supports specific areas of strategy and policy.
Your new role
▪ To provide full administrative support for the Chief Executive's Office
▪ To project manage and administer the Chief Executive's entertaining and advocacy events
▪ To draft reports and presentations and undertake research as required for the Chief Executive
In liaison with the Head of the Chief Executive's Office:
▪ Provide comprehensive administrative support to the Chief Executive's Office
▪ Project manage and administer entertaining and advocacy events, such as extending hospitality at performances in the Director's Box; making all arrangements; tracking engagement and keeping records; liaising and communicating with the wider organisation to maximise benefit
▪ Assist with administration related to the Board of Trustees, Executive Team and other formal meetings as required, and making arrangements for away days
▪ Draft the Chief Executive's report for the Board of Trustees, including drafting sections of the report, and gathering, collating and editing content from other departments
▪ Draft the Chief Executive's speeches and presentations, undertaking research as required
▪ Assist the Head of the CEO Office to convene a network of assistants and administrators across the organisation

What you'll need to succeed

Behaviours:
▪ Proactively demonstrate a commitment and contribution to the health and safety culture in all activities
▪ Actively promote the value of diversity and inclusion in all work
▪ Uphold the organisations values and behaviours: Treat each other with Respect - be Open - value the Highest Standards
▪ Ensure confidentiality, in line with organisational policy and data protection requirements
▪ Actively contribute to own professional development, developing and maintaining knowledge and understanding of legislative changes and best practice developments
▪ With the other members of the team, share responsibility for housekeeping and the maintenance of standards within the department
▪ A proven track record in administration in a busy office environment, with experience of diary management.
▪ Strong organisational and administrative skills, with a high level of accuracy and attention to detail.
▪ Flexibility and adaptability, with the capacity to work under pressure and manage a busy and varied workload with high productivity.
▪ Confidence in the use of IT systems to improve efficiency.
▪ Strong communication skills with a high standard of written and verbal English.
▪ Excellent people and relationship building skills, with the ability to operate successfully with people at all levels.
Other Essential Skills, Knowledge and Experience:
▪ Very competent Microsoft Office user, with self-sufficient office skills.
▪ Strong time management skills with ability to prioritise and meet deadlines.
▪ Ability to take responsibility and make informed decisions under pressure.
▪ Good judgement and able to request information when needed.
▪ Good project coordination skills, able to maintain a project plan and see through small projects to completion.
▪ Good research skills, able to absorb new subject matter material in a short space of time and summarising complex information.
▪ A proactive approach, with the ability to work without supervision and to take initiative as appropriate.
▪ Ability to maintain discretion and confidentiality at all times.
▪ Commitment to delivering a high standard of work.
▪ A highly professional approach.
▪ Well-developed diplomacy skills.
▪ A team player with a positive outlook and strong work ethic.

Desirable Skills, Knowledge and Experience:
▪ Experience of Microsoft SharePoint.
▪ Interest in the arts, culture or creative industries.
▪ Experience of event planning

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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