Facilities Administrator

Employer
Hays Building
Location
London
Salary
Up to £25000.00 per annum
Closing date
22 Dec 2022

View more

Job position
Advisor
Contract Type
Permanent
Hours
Full Time
Job Function
Sub-Contractor
You need to sign in or create an account to save a job.

Job Details

Facilities Administrator needed!!! Covering 2 locations

Your new role


To support the Admin and Helpdesk team working in two locations - Central London and Heathrow. ·

To support Operations Manager (Soft Services) and Site Operations Manager (Hard Services), undertaking tasks as required within role competencies ·

To provide cover for the Site Operations Manager during absence from the office Main duties ·

General duties to include the support and ownership towards :
Answering the telephone and address enquiries to the site team,
logging customer calls on Maximo.
Raise reactive call outs on Maximo along with quotations/cost estimates to the client.
Closing jobs down in Maximo and attach documents where necessary ·
Raise Project Numbers and Purchase Orders as required.
· Approve To Pay purchase orders on a periodic basis throughout the week. ·
Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary. ·
Liaise with Subcontractors regarding Reactive and Quoted Works where necessary.
· Assist in the end of year supplier renewal quotes and the raising of PO's as necessary. ·
General Administration. ·
Adhoc reports required by the contract management. · Provide cover for the Site Operations Manager when absent from the office (Annual Leave/Sickness). · Assisting with producing necessary documentation for audits and filing/archiving when required. · Performance (trackers) updates/Reports when required. · Assist with Month End responsibilities as directed - journals, invoicing, accruals, WIP & MI reporting. ·



What you'll need to succeed
· Previous experience in Building Services/Facilities Management or technical environments. ·
Previous experience of working with Maximo and Oracle is beneficial.
· Previous experience of working within a Helpdesk/Service Desk type role is beneficial. ·
ITQ qualified or other recognised qualifications relevant to role.

DV clearance is needed and SC Clarence is needed (Which can take a few months 3-6 months, so only apply if you can wait for this to be done)



What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Company

Company Profile

Hays Construction and Property consultants have unparalleled recruiting expertise and an in-depth knowledge of the UK jobs market.

We are fully committed to finding job seekers the right job for the right reason. We place building specialists into every kind of position, including building, construction, architectural, project management, surveying and engineering jobs.

Our expert consultants offer a personalised recruitment service and will give you careers advice to ensure that you achieve your work ambitions.

Visit hays.co.uk for more information.

 

Find Us
Website

Apply for Facilities Administrator

Fields marked with an asterisk (*) are required

Your file must be a .doc, .pdf, .docx, or .rtf. No larger than 5MB
Selected file:
Your communication preferences

When you apply for a job we will send your application to the named employer, who may contact you. By applying for a job listed on Building4jobs.com you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please contact us. All emails will contain a link in the footer to enable you to unsubscribe at any time.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert

Similar jobs