Facilities Administrator needed!!! Covering 2 locations
Your new role
To support the Admin and Helpdesk team working in two locations - Central London and Heathrow. ·
To support Operations Manager (Soft Services) and Site Operations Manager (Hard Services), undertaking tasks as required within role competencies ·
To provide cover for the Site Operations Manager during absence from the office Main duties ·
General duties to include the support and ownership towards :
Answering the telephone and address enquiries to the site team,
logging customer calls on Maximo.
Raise reactive call outs on Maximo along with quotations/cost estimates to the client.
Closing jobs down in Maximo and attach documents where necessary ·
Raise Project Numbers and Purchase Orders as required.
· Approve To Pay purchase orders on a periodic basis throughout the week. ·
Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary. ·
Liaise with Subcontractors regarding Reactive and Quoted Works where necessary.
· Assist in the end of year supplier renewal quotes and the raising of PO's as necessary. ·
General Administration. ·
Adhoc reports required by the contract management. · Provide cover for the Site Operations Manager when absent from the office (Annual Leave/Sickness). · Assisting with producing necessary documentation for audits and filing/archiving when required. · Performance (trackers) updates/Reports when required. · Assist with Month End responsibilities as directed - journals, invoicing, accruals, WIP & MI reporting. ·
What you'll need to succeed
· Previous experience in Building Services/Facilities Management or technical environments. ·
Previous experience of working with Maximo and Oracle is beneficial.
· Previous experience of working within a Helpdesk/Service Desk type role is beneficial. ·
ITQ qualified or other recognised qualifications relevant to role.
DV clearance is needed and SC Clarence is needed (Which can take a few months 3-6 months, so only apply if you can wait for this to be done)
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.