Estate Surveyor

SURVEYOR – SOUTH SECTOR

FOR WEST MIDLANDS RESERVE FORCES’ AND CADETS’ ASSOCIATION (WM RFCA)

Overview:       WM RFCA are recruiting a surveyor to work in their Estates Department, reporting directly to the Head of Estates.  The role is based at Tennal Grange, Tennal Road, Harborne Birmingham B32 2HX.   Although this role requires regular travel across the West Midlands, the specific area of responsibility is the south of the region from North Stourbridge south to Ross on Wye and east to south Birmingham, Coventry and Warwickshire, with responsibility for some 97 sites comprising buildings of varying age, style, use and size.

 

Terms:            The position attracts a salary of £33,000 per annum. In addition, the successful candidate would be eligible to join our pension scheme. The annual leave entitlement is 25 days plus Bank Holidays increasing to 30 days after 5 years of service or if prequalification criteria are met. The appointment has a probationary period of six (6) months, after the satisfactory completion of which the position will become permanent. Due to the requirement for visiting locations across the West Midlands the Sector Surveyor is provided with a company car and must therefore hold a clean driving licence.

The Role:       The job description, including the required competencies is attached hereto. The post requires chartered status and full membership of CIOB or RICS or working towards either, with surveying experience.  The individual must be pro-active, a self-starter, well organised, able to solve technical problems, and be a team player. They must be IT literate, and willing to learn the bespoke IT system used. As an outward facing role the successful candidate would have good communication and interpersonal skills.

Conditions:    Offers of employment will be conditional on:
 

·        Confirmation of the right to work in the UK;

·        Satisfactory references;

·        Successful completion of the Baseline Personal Security Standards (BPSS) check;

·        Successful completion of an enhanced Disclosure and Barring Service (DBS) check

·        Agreement to sign a contract.

Applications:  To apply please send a CV of not more than 2 pages together with a covering letter explaining your interest and how you fulfil the requirements of the role, electronically or by hard copy to:

Nicola Walker Head of Support Services/RSA

wm-info@rfca.mod.uk

West Midland Reserve Forces & Cadets Association

Tennal Grange, Tennal Road, Harborne, Birmingham B32 2HX
DD: 0121 274 2219 | M: 07551 171270 | Main office: 0121 427 5221    www.wmrfca.org

 

JOB DESCRIPTION

Job Title: Surveyor

Grade: C2

Department: Estates

Responsible to: Head of Estates

Overall Purpose of Job

1. The Surveyor is a Crown Servant and a full-time civilian employee of the West Midland Reserve Forces’ and Cadets’ Association (WM RFCA).  They are a key member of the Estates Team,  reporting directly to the Head of Estates and covering all built assets in the south or north sector of the WM region.  Key responsibilities are the project-management of construction projects as directed by Head of Estates, arranging for the maintenance, repair, improvements, alterations and minor refurbishment of Association properties, and to ensuring the compliance of built assets with all Health & Safety and Statutory & Mandatory legislation. 

Main Activities/Tasks

2.         Building maintenance and new works

 

 

a. Arrange for works, as programmed and allowed, including both reactive maintenance and SMIT consequential work, within budgets, to be scheduled, specified, estimated and tendered as appropriate.
 

 

b. Place and administer contracts, supervise work, check and authorise payments, all within delegations limits and government legislation.
 

 

c. Survey and record the condition of properties every two years,  and prepare a 7 year rolling programme of work required by use of in-house software programme.
 

 

d. Liaise with units in order to balance operational requirements with property management and assist in the development of realistic statement of needs/requirements and Integrated Estates Management Plan.
 

 

e. Monitor and control annual maintenance budgets for the sector concerned to achieve effective care of the properties.
 

 

f. Working with AV to prepare assets in order to maximise a specific commercial letting.

 

 

 

g. Preparing contract documents, manage and administer refurbishment projects or alterations in line with commercial and legislation requirements. Ensure works are completed on time and within budgets. Providing client information in accordance with the requirements of Construction (Design and Management) Regulations 2015 Regulations (CDM).

 

 

 

h. To test by inspection the quality of workmanship in accordance with the agreed standard specifications of work as directed. Routine auditing and monitoring of contractor performance.

 

 

 

i. Support works for Injured Service Personnel under the Wounded Injured and Sick Service Personnel Adaptations Initiative (WISSPA).

 

 

 

3.         New and Major Refurbishment Works

a. Assist the Head of Estates in following and monitoring procedures laid down by the Chief Executive in executing projects with reserve and cadet units, design teams and all specialist advisers.
 

 

b. Notifying all agencies of forthcoming projects with particular attention to Defence Fire and Rescue involvement and issuing of appropriate supporting documents.
 

 

c. Ensure that accommodation provided conforms to agreed MoD accommodation scales and the military requirements of the project are fully met.

 

 

 

d. Assist in briefing architects, quantity surveyors, structural and service engineers, clerks of works and building control as appropriate.
 

 

e. Attend and support on site meetings throughout projects.
 

 

f. Ensure that projects are adequately budgeted for and financed at each stage and Advise the design team throughout contracts, particularly on financial control.
 

 

g. Arrange decant and handover to units on commencement and completion of work.

 

4.         Electronic Record Keeping

 

a. Maintain a fully populated Service Register and Planned Maintenance Preventative programme for all the designated sector properties.

 

b. Ensure timely completion of all S&M and H&S issues based on the data provided by NGEC SMIT testing and consequential corrective work.

 

c. Annually update existing records for the sector and maintain up to date condition surveys and level 4 assets register for all buildings in their sector on replacement SMIT specific L4 assets.

 

5.         General

 

 

a. Follow the Service Level Agreement documents for each Customer or any other control document issued by the appropriate service.
 

 

b. Maintain the highest professional standards at all times.
 

 

c. Ensure that all relevant Building Legislation is complied with.
 

 

d. Maintain good relations with the appropriate departments of Central and Local Government and Unit staff.
 

 

e. Remain familiar with the method of works funding of the appropriate service department and liaise with the authorities concerned.
 

 

f. Undertake any other duties that, from time to time, may be reasonably allocated by the HOE

 

 

 

g. Ensure Health and Safety legislation is followed. Monitoring safe systems of work and ensure contractors are following safe working practises.

 

h. Providing a professional/technical advisory service to the Head of Estates [HOE] and users of the Association’s estate.

 

 

 

i. Assisting the HOE in developing annual and strategic estate plans.

 

6.         Administration.   Ensure accurate records by means of correspondence, schedules of work, meeting minutes, emails etc. which will be filed and maintained by the department.

7.         Departmental Cover.   Provide cover for the other Sector Surveyors as required by HOE

Liaison

8.         Liaison as required with:
 

a. Reserve and Cadet staff at OC, QM, PSAO, adult volunteers and Caretaker levels on matters within his/her remit;

 

b. Outside agencies, including contractors on matters within his/her remit.

 

9.         Special Requirements (Clothing, Contacts, Equipment etc)

 

 

a. Use protective clothing as required by the law at the time and to make the Association (through the Head of Estates) aware of any deficiencies in provision.

 

 

 

b. Use general protective clothing as provided by the Association.

 

c. Make use of all specialist surveying and IT equipment as provided by the Association.

 

d. Use the vehicle provided by the Association (or public transport as necessary) to visit sites in the Association estate for the purposed of survey, consultation or supervision.

 

 

 

e. Assist in arranging emergency works at any time during the working day.

 

Competences Required for the Post

10. Essential Competences.

 Surveying experience covering defect diagnosis, project management, statutory and mandatory compliance checks, fire safety, Construction Design Management Regulations (CDM), Building Regulations and planning permission.

 Pro-active self-starter able to work autonomously, organised, with a ‘team spirit’ and the ability to think laterally.

 Strong IT skills, particularly Microsoft Excel and Word; and practical experience of managing and operating a database. The willingness and ability to learn the bespoke IT system used.

 Good communication, numeric and interpersonal skills.

 Chartered status  of CIOB or RICS or working towards either, with surveying experience. Other professional memberships considered. Minimum two years of experience within surveying, would consider a work placement as part of experience.
 

 Hold a clean driving license.

• Flexible, with ability to prioritise, multi task and solve technical problems.

11.       Desirable Competences:  

• A broad understanding of the military organisations.
• Previous experience in the use of National Building Specification (NBS) and Building Cost Information Service (BCIS)
• Competent in the use of CAD Software
• Experience in tendering works for public sector.

Health & Safety at Work

12.       Take reasonable care for their health and safety and of other persons who may be affected by their acts or omissions while at work. He/she will also be responsible for the health, safety and welfare of subordinate staff (if with managerial duties)

 

Performance and Development Reports (PDR)

13.       Twice a year, have own performance assessed and reported upon by Line Manager.

 

Security

14.       Successful completion of a Baseline Personal Security Standard (BPSS) check in accordance with the Association’s Security requirements.
 

 

15.       Successful completion of an enhanced Disclosure and Barring Service check.
 

16.       Undergo a check in accordance with the Association’s Security requirements.
 

17.       Sign annually and comply with the Security Operating Procedures (SyOps) for the use of the Association Local Area Network (LAN) and MOD Wide Area Network (WAN) relating to both voice and data on IT Systems.

 

General

18.         The role may require the occasional out of normal hours working and this will be compensated with Time off in Lieu (TOIL).
 

 

19.         Must administer, maintain responsibility for and take reasonable care of any vehicles, equipment and/or other items under his/her control.
 

 

20.         Any other task within the broad remit of this role which may be reasonably required, including, but not limited to, ad hoc analysis and one-off reports.
 

 

21.         This job description may be reviewed in the light of changes during the period of the appointment and/or on change of the incumbent.