Assistant Facilities Manager

Macdonald & Company are currently searching for a Facilities Management Assistant to join their client a PropCo based in Central London.

Main responsibilities in the day to day role are:-

• Support the Property & Engineering Manager(s) in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.
• With assistance from the Property and Engineering Manager(s) ensure and update records of compliance with all operational processes and procedures.
• Assist the Property & Engineering Manager(s) in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget.
• Support the Property & Engineering Manager(s) in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager to take control of any emergency situations and execute evacuation plans.
• Support the Property & Engineering Manager(s) in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety.
• Support the Property & Engineering Manager(s) with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.
• Assist the Property & Engineering Manager(s) in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines.
• Assist with the tracking and processing of service invoices and the production of management accounts.

To discuss this position in greater detail please contact Alistair Carter at