Assistant Facilities Manager

Hays Building
Up to £24000.00 per annum
11 Oct 2018
08 Nov 2018
Hollie Osman
Job Function
Facilities Manager
Job position
Contract Type
Full Time

Assistant Facilities Manager - Southampton - £24K - Perm

Your new company
A leading property adviser is recruiting for a Assistant Facilities Manager at their clients site based in Southampton.

Your new role

Responsible for proactively providing a professional, effective and efficient day to day property facilities management service, to surveyors, clients and tenants in all aspects of FM.

Carry out weekly walk arounds, ensuring the building fabric is in good order, noting any defects and raising with FM. Coordinating follow up on action items. Monitor active jobs log. Review and make recommendations to maintain building integrity, maintaining accurate records as required. Liaise with building contractors to follow through on approved work. Assist in the compliance of existing H & S policy, safe working practices and USSP best practice.

Other duties

  • Attend regular monthly management meetings and minute if required.
  • Work to department guidelines and standard procedures
  • Monitor all costs for all facilities budgets
  • Ensure building plans are kept up to date
  • Carry out weekly Health & Safety audits
  • Attend external meetings with the landlord
  • Assist with the preparation and tendering contracts within the facilities team, ensuring commercial competitiveness
  • Provide support to the Facilities Manager as required.

What you'll need to succeed

Working with Senior Managers and for a number of individuals at any one time. Role involving external customer contact. Office experience.

MS Excel (Intermediate level), MS Word (Intermediate level), Tramps (Desirable), MS Outlook including Calendar, Internet, Scanner, Photocopiers, Franking machine, Telephone systems

Able to multi-task / Organisational skills, Self-development - willingness to learn, Speed, accuracy and attention to detail, Adaptability/flexibility/dependability, Co-ordination skills, Excellent verbal and written communication skills, Customer relationship skills, Discretion and Confidentiality, Ability to work with others or independently with initiative, An accurate completer of tasks, Open, friendly and confident, Occasional visits to other internal and external locations for meetings/training.

What you'll get in return

Salary £24K

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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