Document Controller

Hays Building
South Woodham Ferrers
£20000.00 - £25000.00 per annum
04 Apr 2018
02 May 2018
Darryl Hunt
Job position
Contract Type
Full Time

Document Controller required for Construction Contractor based in East Essex

Working in a small team the Document Controller will give advice and provide management of documentation throughout projects from creation to retention to ensure compliance with company, corporate and statutory requirements.


  • Maintain a system for document management, electronic or hard copy
  • Register and action all project documentation on the chosen document management system or collaboration system
  • Control the issue and distribution of project documentation
  • Ensure that all documentation is issued according to the relevant standards
  • Maintain a controlled and secure storage area for project documentation in a format dictated by the project
  • Conduct a check on all documentation passing through Document Control to ensure documents meet the relevant protocols i.e. document numbers, revisions etc
  • Create reports for project documentation as requested
  • Apply quality standards, procedures & processes for the company and the department
  • Support the development of document control procedures and processes contained within the company Document Management System
  • Assist in audits when required
  • Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the Project Manager
  • Attend project meetings if required to gain understanding of the project and learn what KPIs are required with regard to documentation
  • Communicate with the clients, suppliers and internal staff members at all levels
  • Any additional tasks as requested by the profession manager

You will have previous document control experience - preferably within the construction industry along with:

  • Excellent IT skills including Microsoft Excel, Word and Outlook
  • Good level of English language (written and spoken communication)
  • Ability to manage own time scales and workload
  • High attention to detail and accuracy
  • Ability to interact and communicate with people at all levels within the business
  • Ability to work collaboratively with document controllers across offices as part of the wider document control team
  • Knowledge of document control software

If this is a role you are suitable for, please click apply and send your up-to-date CV. You can also contact the Hays Chelmsford team by calling us. Please do only apply if you have relevant experience.

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